Contract Bid Threshold Memo, Annual Adjustment 2025 ($119,100)
The Board of Governors of the California Community Colleges, pursuant to PCC section 20651(d) shall annually adjust the $50,000 amount specified in section 20651(a) to reflect the percentage change in the annual average value of the Implicit Price Deflator for the prior fiscal year rounded to the nearest one hundred dollars ($100). The Board of Governors has delegated this responsibility (through standing orders) to the Chancellor.
Insurance Requirements
Sample of a certificate of insurance and additional insured policy endorsement (COI), indicating the insurance requirements of San Joaquin Delta Community College District. An authorized representative must sign the COI on behalf of the insurer. The District, reserves the right to require less and/or additional insurance coverage and/or limits based on the work or service being performed. For more information about doing business with the District and insurance requirements, please contact Procurement & Contracts using the "Contact Us" link.
(Russian Sanctions/Executive Order N-6-22)
Notice To All Contractors, Suppliers and Grantees (Potential and Existing). Under the Executive Order, compliance is required with all economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.
Public Works and Maintenance Terms and Conditions
San Joaquin Delta College’s terms and conditions for Public Works and Maintenance purchase orders.
Purchase Order
A Purchase Order (PO) is a legal document issued by the Purchasing and Contract Services department to a supplier, awarding the purchase of the expenditure requested by the requestor. A PO includes a description of a product or service, agreed-upon price for the product or service and if applicable, quantity.
Requestor
A requestor is a staff member that submits requisitions in Oracle. This is the only staff member the Purchasing and Contract Services department contacts and works with regarding the submitted requisition.
Requisition
A requisition authorizes the Purchasing and Contract Services department to issue a Purchase Order (PO) to a supplier, on behalf of the San Joaquin Delta Community College District. requestor that submits the requisition. All requisitions must be submitted in Oracle. Requisitions submitted by staff initially route to the budget fiscal officer, once the budget fiscal officer approves the requisition it routes to the Purchasing and Contract Services department for processing. NOTE: The Purchasing and Contract Services department CANNOT access a requisition until the budget fiscal officer approves it.
Bid Limit Thresholds Goods and Services
| Dollar Amount | $1 - $5,000 | $5,000.01 - $25,000 | $25,000.01 - $119,100 | $119,100 or Higher |
| Quote Requirements | One Quote | Two Current Quotes | Three Current Quotes | Obtained through formal competitive solicitation, which MUST be conducted by the Purchasing and Contract Services department. |
| Solicitation Requirements | Informal competitive solicitation | Informal competitive solicitation | Informal competitive solicitation | Formal competitive solicitation required, PCC 20651 |
| Board Approval | Ratification Contracts and Purchase Order Report | Ratification Contracts and Purchase Order Report | Ratification Contracts and Purchase Order Report | Board pre-approval required PCC 20651 |
Procurement Expenditure Types
| Good | Service | Public Works and Facilities Maintenance | |
| Description | A good is a tangible or physical product; tangible meaning something you can touch. Note: A single good valued over $5,000 requires tagging by the Purchasing and Contract Services department for tracking purposes. | A service is something intangible, which cannot be physically touched or stored. Note: Depending on the risk to the District, some services require separate signed agreements. | Public Works involve the erection, construction, alteration, painting, repair, or improvement of any structure, building, road, or other state improvement of any kind. Facilities Maintenance is routine, recurring, and usual work for the preservation, protection and keeping of any publicly owned or publicly operated facility for its intended purposes in a safe and continually usable condition. |
Discount for Employees
CollegeBuys, powered by the Foundation for California Community Colleges, offers discounts to students and staff of up to 85 percent on a wide range of educational products—from industry-leading software and technology to high quality office and classroom furniture.