SJDC Student E-Mail

E-Mail Basics and How To's

LOGGING IN

Open your Web browser (Internet Explorer, Firefox, Netscape, Safari) and type in http://students.deltacollege.edu

Sign in with your assigned login name and password. Your login name will be the portion of your e-mail address that appears before the @ sign. For example, in the address jsmith123@students.deltacollege.edu, jsmith123 is the login name. Your password is the same as the PIN you use to register for classes. This is probably your date of birth in the form, MMDDYY, unless you have chaged it.

If you do not know your e-mail address, you can retrieve it by logging into the Online Registration System.

If you do not know your PIN, please contact the Admissions & Records Office at (209) 954-5614 to find out how you can have it reset.

GETTING UP AND RUNNING

Folders and Controls
Composing a New E-Mail Message
Attaching a File
Downloading an Attachment
Replying to a Message
Forwarding a Message
Using the Address Book
FAQ
Logging Out

Folders and Controls

A Folder is the same thing as a Mailbox. There are several different types of Folders/Mailboxes. After logging in, you'll be brought directly to your Inbox.

You can view the contents of a folder by clicking its name from the light blue pane on the left-hand side of the screen. You'll see a new page that displays the messages stored in the mailbox; provides checkboxes to select messages; and has controls for performing operations like delete, mark unread and forward.

Some of the folders are not created until a specific action is taken. For example, when you login for the first time you may be presented with an Inbox only. Once you send your first message, a Sent box will be automatically created. Once you delete a message, a Trash box will appear, and so on.

Notice the Folders [Add] option. For step by step instructions on how to create new folders, please click on the FAQ button from the upper left portion of your mail screen, and see, "How do I create new Mailboxes?"

Below your list of folders, there is an indicator of the amount of space you've used in relation to the amount provided. For example, "Total used: 500K of 10M", where K means kilobytes and M means megabytes. There are approximately 1,024 kilobytes in one megabyte.

For each message in the mailbox, several message header fields are displayed. Status (read or unread), From, Subject, Size, and Received. Messages are sorted by the highlighted field. Click the field name to highlight a different field and to change the sorting order.

A mailbox or message can be opened by clicking on the highlighted field (this will be blue, and underlined).

On the Inbox screen, you'll notice several options. Following are brief descriptions of each button's function. The below will apply to messages with marked checkboxes.

Delete: Click this button to move the selected message(s) to the Trash mailbox.

Mark Read: The read button can be used to mark the selected messages as "read".

Mark Unread: The unread button can be used to mark the selected messages as "unread".

Forward: Forward a copy of the message to another person.

Move To: This button can be used to copy the selected messages into the specified mailbox; the original message will no longer display in the Inbox.

Copy To: This button can be used to copy the selected messages into the specified mailbox. The original will remail in your Inbox.

Click on a message. You'll see that many of the options on this screen are the same as on those under Inbox. The additional features are described below:

Reply: Reply to the sender of the message.

Reply All: Reply to both the sender of the message, and any persons the message was sent to in addition to yourself.

Previous: Go back to the previous message in the folder / mailbox.

Next: Advance to the next message in the folder / mailbox.

Delete & Next: Delete the current message being viewed and advance to the next one in the folder / mailbox.

Next Unread: Open the next unread message from the Inbox.

Printable Version: Displays the message in a more printable format.

Retrieving New Messages

New messages will be automatically checked for and downloaded every few seconds. If you wish to, you may click the Inbox link to force a check for new mail.

Composing a New E-Mail Message

The Compose page can be opened either directly; by clicking on the Compose button in the upper left corner of the screen; or as a result of a Reply or Forward command.

The Compose page contains the following panels:

* The message header panel with the To, Subject, To, and Bcc fields; and the option controls.
* The message body text area.
* The attachment controls.

In the To: textfield, type the address of the person you're sending the message to.

In the Subject: textfield, type the subject matter of the message.

You may optionally enter addresses into the Cc and Bcc fields. Cc stands for Carbon Copy. Any addresses you put in this field will be sent a copy of the message. On the receiver’s end, they will be able to see which addresses copies went to. Bcc means Blind Carbon Copy. This works the same as Carbon Copy, only the addresses put in Bcc will not show on the receiver’s end. This is used in the event that you want to send the same message to several people, but you don’t want any of them to know who else received the message.

To receive a notification that your message was delivered and read by the recipient(s), select the Notify when Delivered / Read checkbox(s). Notification messages will be sent back to your Inbox.

Note: These notifications are not guaranteed to work. Some mail clients do not support them, while others may have the option to send notifications turned off.

After you've filled out the addressing information, type your message into the blank textbox. When you are done, click the Send button. A copy of the message will automatically be saved in the Sent folder.

If you are in the process of typing a message but have to leave your computer without yet sending, you can click the Save in Drafts button to save the message in your Drafts mailbox.

Attaching a File

You can attach one or several files to a message before sending. Click the Browse button, and select the file you wish to append to your message. The name of the selected file appears in the Attachment field. Use the other Attachment fields to send additional files.

Downloading an Attachment

In the Inbox, a paperclip icon next to the sender's name of a message is an indication that there is a file attached to the e-mail. To view the file, follow these instructions:

Open the message.

Click on the attachment link. This will usually be underlined, and in blue.

If the file is not automatically opened and displayed, you will be asked to save it. Select a saving location such as the Desktop, or My Documents. Be sure to note where you saved the file.

Browse to the location where the file was saved, and double click it's icon to open it.

Replying to a Message

When you read a message stored in your mailbox, you can click the Reply or Reply to All link/button. The Compose page appears and allows you to enter the text of your reply message.

If you click the Reply link/button, the address of the original sender is automatically placed in the To: field of your reply.

If you click the Reply All link/button, the address of the original sender is copied to the To: field of the reply message, while all other addresses are coppied to the Cc: field.

The text of the original message is formatted as a quotation and copied into the message body text area.

Forwarding a Message

After reading a message, you can forward a copy of it to others by clicking the Forward button. The Compose page appears and allows you to specify both the address(es) to which the message should be forwarded, as well as a comment that will be sent along with the body of the forwarded message. The unmodified text of the original message is sent along with your own message.

You can also forward a message straight from the Inbox. First select a message by clicking its checkbox. Then, type the address of the person you want to send it to in the Forward textfield, and click the Forward button.

Using the Address Book

Click on the Address Book button from the Compose page. In the Add textfield, you'll see the following text:

"Real Name" <email.name@company>

Simply replace the example information with the contact info for the person you would like to add to your address book. Make sure you use the same format. For instance, if you want to add John Smith, in the Add textfield you would type:

"John Smith" <jsmith123@students.deltacollege.edu>

Then click the Add button. You'll see the new addition appear in the box below. From here, you can highlight one or more of the names in the list, and click on either "To", "Cc", "Bcc", or "Delete".

The selected contact(s) will now appear in the fields chosen.

FAQ

To view Frequently Asked Questions, click the FAQs button in the upper left corner of the screen.

Logging Out

Remember to always log out before leaving your e-mail session.

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