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|Manual for Student Attendance and Grade Reporting|
The Drop Roster lists the names and identification numbers of all students who are officially enrolled in the course. The student's name on the report is an authorization to be in the class. The rosters should be checked carefully. Students whose names are not on the roster should provide proof of enrollment.
Regular attendance in class and laboratory sessions is an obligation assumed by every student at the time of registration. Regular attendance is necessary for satisfactory progress. Any student who fails to attend any class session during the first three sessions of the class at the beginning of a term may be dropped from that class unless the student has advised and obtained an absence approval from the faculty member.
Instructions for Use of Drop Roster
The Drop Roster can be submitted multiple times beginning with the first day of the term through the final day to drop with a "W" notation on the transcript. The date the roster is submitted will be the date reflected on the student's record as the date the course was dropped.
Click on the No Show radio button for students who have never attended ANY class session or logged into any online course. Click on the Excessive Absences radio button to drop students who have met the requirement for excess absenteeism. When finished selecting student(s) to be dropped, scroll to the bottom of the screen and press the Submit button in the lower left-hand corner. It is a good idea to print a copy of the roster for your records prior to submitting it.
The Drop Roster must be used to drop all NO Show and Excessive Absenteeism students by the last day before Census.
“No Show” students, per Title 5 (58004), must be dropped no later than the last day before census. Instructors must use the drop roster to drop all “No Show” students or those who are no longer attending class and meet the requirements for “Excess Absenteeism” as defined by Board Policy 5075.
A faculty member shall mandatorily drop a student from class when the student’s absences, prior to the end of the fourth week of the semester, meets the definition of excessive absenteeism which is defined as one more time than the class meets per week.
Summer, Short-Term, Positive Attendance, or Irregularly Scheduled Classes:
Instructors are strongly encouraged to drop students whose absences become excessive. After the fourth week, a faculty member may dismiss a student from class prior to the final drop date for the course when the student’s absences for any reason meet the definition of excessive absenteeism.
Students may be dropped using the electronic Drop Roster throughout the course of the semester or intersession up until the last day to drop with a "W" notation on the academic transcript.
Pass/No Pass Grading Option:
The Pass/No Pass grading option is only available for classes with a grading option of “Letter Grade or Pass/No Pass.” Students may take only one course each semester as a Pass/No Pass grading option.
Students desiring to apply the Pass/No Pass grading option to a course are required to declare a commitment to the Pass/No Pass status prior to completion of 30% of the scheduled class meetings for the term. The grading option may be changed on the Drop Roster or through use of the Pass/No Pass Grading Option form which must be submitted to the Admissions and Records Office before the 30% deadline.
Instruction for Pass/No Pass Grading Option:
In courses that allow a Pass/No Pass grading option, click on Pass/No Pass for students who elect this grading symbol. When finished, scroll to the end of the screen and press the Submit button in the lower left-hand corner.
If you need assistance, please contact:
E-mail is the fastest way to reach Admissions and Records staff.
In-person assistance is also available in the Admissions and Records Office, DeRicco Student Services Building, from 8:00 a.m. to 5:00 p.m., Monday through Friday. Get access key card for Admissions and Records at the Information Desk.
San Joaquin Delta College