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|Manual for Student Attendance and Grade Reporting|
The Census Roster is used to determine state apportionment. This roster reflects all students who are actively enrolled as of the census day. It is important that Census Rosters be given immediate attention on the due date. State financial support of the College is based on these reports.
Census Roster Class List
Check the Due Date
Make note of the Census Date of your class. Census Rosters should be submitted as close to the census date as possible, but not before. It is highly recommended that you submit the Census Roster following the class meeting closest to the census date to ensure the accuracy of your roster.
Complete All Adds
Students are not allowed to participate in class unless they are offically enrolled. Review the roster carefully and verify that it accurately reflects all students who are actively attending the class. Please note that students may not be added on or after census date. To be eligible for apportionment, a student must be enrolled in class by the last business day prior to the census.
If you have students attending class who are not indicated on the Census Roster, please e-mail the student’s name, identification number, course code, and the first date of attendance to the Admissions and Records Office (see Assistance) to ascertain if the student is eligible for enrollment in the course.
If you previously dropped a student that has subsequently returned to class, e-mail the student’s name, identification number, and course code to the Admissions and Records Office (see Assistance) to request the reinstatement of the student.
On or before the last business day before the course census date, a faculty member shall mandatorily drop a student who has been identified as a no show or is no longer participating in the course, except if there are extenuating circumstances. Extenuating circumstances are verified cases of accident, illness, and other circumstances beyond the control of the student. Non-participation is defined as excessive unexcused absences. Excessive absenteeism is defined as one more absence than the class meets per week (BP5075).
Submit Roster Electronically
Once the students who are not attending have been dropped and all currently attending students are reflected on the Census Roster, use the "Submit" button to send the census information electronically to the system.
If you need assistance, please contact:
E-mail is the fastest way to reach the Admissions & Records staff.
In-person assistance is also available in the Admissions and Records Office, DeRicco Student Services Building from 8:00 a.m. to 5:00 p.m., Monday through Friday. Get access key card for Admissions and Records at the Information Desk.
San Joaquin Delta College