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 Delta Psi
Delta Psi Constitution & Bylaws

         

 

Mission Statement

The purpose of Delta Psi is to establish and maintain a foundation for the academic achievement, professional development, and personal enrichment of it's members in their pursuit of the discipline of psychology through guidance, community service, and camaraderie.

Delta Psi will assist and encourage members in their quest for knowledge and experience by emphasizing these core principles:

 *Create an environment that supports academic success and provide exposure to different areas of

    psychology with a focus on transfer preparation, post secondary degree attainments, and career   

    options in the field of psychology

 

*Proactively develop and maintain strong relationships with community organizations and   

   professionals dedicated to the study, development and health of the human mind and spirit.

*Ensure equal access for all Delta College students desiring to become a member without restriction

  by age, race, culture, ethnicity, religion, economic status, gender, sex or physical limitations.

*Encourage open and respectful dialogue and exchange of ideas between members

*Pursue all endeavors with enthusiasm, positively, and in the spirit of having fun.

 

 

Bylaws:

Delta Psi Bylaws

 

Article I. Name

The official name of this club, recognized by San Joaquin Delta College, is Delta Psi.

 

Article II. Purpose

The purpose of this organization is:

  • To serve as a means of local recognition of the student’s early interest in and dedication to the field of psychology and scholastic achievement.

 

  • To provide opportunities to become acquainted with and involved with the larger field of psychology.

 

  • To provide a forum for developing one’s perspective about psychology and for building a sense of community and identity with others n the field.

 

  • To enhance leadership skills and encourage research.

 

  • To provide greater opportunity for student/faculty interaction outside the classroom.

 

  • To benefit the campus and the community through programs and services

 

 

Article II. Membership

 

Article III Section 1: Dues/Membership

 

Membership is open to all students enrolled at San Joaquin Delta College and who are interested in the field of psychology regardless of age, sex, sexual orientation, religion, or national and ethnic origin.  Faculty members are encouraged to join.  Students are eligible for membership in Delta Psi or may be admitted by the advisor(s) with board approval, provided that they meet the following requirements:

 

  • Membership dues are paid each semester. See Article VI for specific amount.

 

  • Dues for initial membership, as described in Article VI, will apply to the semester in which the dues are paid. Due dates may be applied at the Board’s discretion.

 

  • Only committed members (insert) and Alumni shall have the right to nominate candidates, make motions and cast a vote in matters brought before the general membership.

 

  • Only committed members can run for office as long as they meet GPA and unit eligibility.

 

  • Only committed members, alumni and faculty are allowed to participate in club related field trips and other related benefits as outlined by the board.

 

  • Only committed members can apply for scholarships

 

  • All members must maintain high standards of personal behavior and integrity and are encouraged to maintain a cumulative GPA of 2.0 or higher.

 

 

 

Article III Section 2: Points System

 

A total of twenty-five (25) points shall be earned in one semester by a member in order to attain the committed status. Subsequent semesters upon reaching committed status, a committed member must pay their dues and obtain fifteen (15) points in order to remain in good standing and maintain the privileges award to committed member. Points are not cumulative from semester to semester and they do not carry over. Additionally once you have attended a fieldtrip you must earn an additional ten (10) points per trip to be eligible to attend subsequent field trips. Points will be earned based on participation and awarded as follows:

 

 

  • One (1) point will be awarded each time a member brings materials, supplies, donations, etc to club activities. One (1) point will be awarded for members who help distribute fliers for events, provide pictures to the historian, etc.

 

  • Three (3) points will be awarded for attendance at any Delta Psi event, i.e. Psycho Theatre, guest speakers, general meetings, fund raising events (pizza night, restaurant days), community service, etc.

 

  • Five (5) points will be awarded for participation in any Delta Psi event, i.e. Psycho Theatre (set-up, clean-up, or concession stand), Quad sales (a minimum of three hours per week), etc.

 

  • Seven (7) points will be awarded for chairing or co-chairing any Delta Psi event, i.e. Psycho Theatre, guest speaker event, fund raising or original event.

 

  • Election or appointment to the Board will result in twenty-five (25) points being awarded per semester.

 

  • The board has the discretion to award points for duties and acts that go above and beyond.  These points will be awarded by a majority vote of the board with outcomes being reported in the general meeting minutes.

 

 

Article III Section 3: Membership Classifications

 

This organization may consist of five classes of membership: committed, admitted, faculty, honorary, and alumni.

 

  • Committed membership is defined as those who have paid their dues and earned 25 points in any semester, not including summer session. Subsequent semesters upon reaching committed status, a Committed member must pay their dues and obtain fifteen (15) points in order to remain in good standing and maintain the privileges award to committed member.(insert) Points are not cumulative from semester to semester and they do not carry over. Additionally once you have attended a fieldtrip you must earn an additional ten (10) points per trip to be eligible to attend subsequent field trips. Any semester where 15 points is not earned the member returns to admitted status. Only committed members may don Delta Psi regalia at graduation.

 

  • Admitted membership is defined as those who have paid their dues but have not earned 25 points.

 

  • Faculty members are defined as any instructor, administrator, or employee of SJDC, full-time or adjunct and are registered and inducted the same as student members, but faculty members may not vote or hold office. Faculty members may don Delta Psi regalia at graduation.

 

  • Honorary members must receive a two-thirds majority vote of the board. This award is to be given to an individual who has shown explementary dedication to the field of psychology or to Delta Psi. Honorary members are not required to pay dues. Honorary members may not vote or hold office. Honorary membership shall be for life. Honorary members are eligible to attend field trips and participate in any activities or events.

 

  • Alumni members are defined as members who have attained committed status at the time of graduation or transferred from SJDC. Alumni member dues will be congruent with the current rate. Alumni members may not hold office. Alumni members are eligible to attend field trips and participate in any activities or events as provided for in the rules and regulations of SJDC.

 

 

Article III Section 4: Suspension or Revocation of Membership

 

 

All memberships may be suspended and/or revoked by a simple majority of the board for reasons including but not limited to; unbecoming behavior, insubordination, or inactivity.

 

 

 

Article III Section 5: Discrimination

 

This club, including all of its members will not discriminate against anyone on the basis of race, creed, color, gender, age, nationality, disability, or sexual orientation. Members are free to dissociate without fear of retribution or harassment.

 

 

Article IV.  Board

 

Article IV Section 1: Composition and General Responsibilities of Officers

The  board shall consist of the elected officers and faculty advisor(s).

 

  • Officers represent the club membership and as such they should be role models of enthusiasm, integrity, responsibility, and dependability.

 

  • All officers are expected to assist other board members when needed.

 

  • Due to yearly elections, newly elected officers will be trained and prepared for the transition of leadership by an existing officer(s) during the summer months. Current officers will thoroughly explain all duties to the new officers. Any pertinent materials are property of Delta Psi and will be transferred in tact to the incoming officer during the induction ceremony so the officers are prepared for their responsibilities.

 

 

Article IV Section 2: Elections

 

  • Committed members who are interested in running or hold an office must complete a board application and interview process.

 

  • Officers shall be elected by a simple majority vote of the committed membership present at the next general meeting following the close of nominations in the spring semester, and will be installed before the end of the spring semester. Only committed members are eligible to be nominated and vote during an election.  Failure to attend an elections meeting forfeits your voting rights.  There will be no absentee ballots.

 

  • The term of office shall be one year beginning in the spring semester, and ending in the spring of the following year.

 

  • If an officer cannot fulfill the duties of office, the officer must resign or be removed. The board may appoint a new officer via an application and interview process, except in the case of the president who will be replaced by the vice-president.

 

  • All officers shall meet eligibility guidelines as outlined in the Delta Psi Constitution (President & Vice President must have a cumulative GPA of 3.0; all other officer must have a cumulative GPA of 2.5) and perform duties common to the role of the office.

 

 

Article IV Section 3: Duty of Officers

 

Any position listed in this section will have full voting privileges:

 

President shall have the responsibility of:

 

  • Chairing general and  board  meetings

 

  • Preserve order and decorum

 

  • The direction, administration, development, and supervision of membership guidelines and regulations, club activities, fundraising, and community service.

 

  • Preparing an agenda for all meetings

 

  • Confirming with the faculty advisor and treasurer that accounts have been paid

 

  • Delegating responsibilities as needed

 

  • Maintaining good communication within and between the board  officers

 

  • Serving as installation officer at the induction ceremony

 

  • Voting in case of a tie

 

  • Seeking new opportunities to follow the objectives of the Delta Psi Mission

 

  • Attendance of all Delta Psi meetings and functions is mandatory, unless authorized by the advisor (s)  or the board

 

  • Maintaining  president’s binder and the gavel

 

  • assisting the webmaster with posting of events and activities

 

 

Vice-President shall have the responsibility of:

 

  • Chairing general and board meetings in the absence of the president

 

  • Maintain consistent communication with the president and assist the president in the day to day operations and maintenance of the club.

 

  • Organizing the nomination and election of executive officers including creating the written ballots

 

  • Distribution of the club’s membership t-shirts once verification of membership due have been received

 

  •  Assuming the position of Inter Club Council Representative or appoint a board member to attend as a designee in case of absence.

 

  • Coordination with the publicist to ensure that all meetings and events are properly publicized

 

  • Time keeping duties and distributing Robert’s rules of order and parliamentary procedures

 

  • Maintaining vice-president’s binder

 

  • assisting the webmaster with posting of events and activities

 

  • Must attend any events when the president is unable to do so,

 

 

Secretary shall have the responsibility of:

 

 

  • keeping record of the club’s activities, meeting and function attendance, meeting minutes, and correspondence

 

  • keeping minutes and agendas of all board  and general meetings and distribute each at appropriate meeting and members

 

  • handling all correspondence approved by the faculty advisor and/or president relating to the club

 

  • maintaining a record of all members and points accumulated to determine member eligibility

 

  • keeping a list of all committees of the club

 

  • check the club’s mail box

 

  • assisting the president in a roll call vote

 

  • maintain membership logs and status of each member.

 

  • Provide copies of approved general minutes to webmaster.

 

  •  Issue committed members ID/voting cards.

 

  •  Provide the webmaster with attendance records and member’s points grid.

 

  • maintaining the Secretary’s binder

 

Treasurer shall have the responsibility of:

 

  • collect all membership dues

 

  • depositing funds into the club’s account

 

  • maintaining a separate accounting of membership dues, graduation regalia, scholarship fund, and initial membership shirt fund

 

  • all financial transactions

 

  • keeping accurate and up-to-date records and ledgers of account activity including but not limited to; payment of dues, deposits, withdrawals, accounts payable and receivable

 

  • paying all club bills at least once a month

 

  • executing transactions (income and expenditures of the club)

 

  • Maintaining the permanent bound accounting book/ledger containing the records of all financial transactions including income (donations, fundraisers, membership dues, etc.) and expenditures (ordering of supplies, payment of bills, graduation regalia, membership t-shirts, etc.)

 

  • providing oral and/or written reports of the account at least twice a month at scheduled board and general meetings.  Written reports required at least once per month.

 

  • keeping all financial records in a secure location

 

  • maintaining the club’s treasurer’s binder and cash box

 

  • verifying graduation status and assist with the ordering of graduation regalia

 

  • assisting the webmaster with posting of dues.

 

 

 

 

 

 

Publicist shall have the responsibility of:

 

 

  • arranging for facilities for meetings and events

 

  • Publicity of club activities, meetings, and events through media, flyers, and banners. Contacting event chair/co-chair for flyer posting all flyers and banners (attempt to post at least one week before an event).  Take down flyers in a timely fashion.  Make sure that all banners meet ASBG guidelines.

 

  • providing media coverage at Delta Psi events (like school newspaper, radio station, etc.)

 

  • maintaining the club’s publicist’s binder

 

  • creating a monthly calendar to be distributed at meetings

 

  • work closely with the webmaster to ensure completeness and accuracy of events posted on site

 

  • responsible for soliciting donations for the club

 

  • responsible for obtaining raffle prizes and conducting the raffle at each general meeting

 

  • provide flyers, membership packets and applications, calendar of events and other relevant club information to booth at Quad sales, during meetings and at events.

 

  • responsible for the upkeep of the Delta Psi business cards

 

 

Historian shall have the responsibility of:

 

  • compiling the club history as it is made and ensures that it is properly preserved (including photographs)

 

  • maintaining chronicles of the club’s activities throughout the year

 

  • collecting clippings and important correspondence for historian books

 

  • maintaining the club’s scrapbook detailing the events of the year

 

  • the club’s digital camera and other photo equipment

 

  • bring the clubs scrapbook to one general meeting per month and major publicity events (insert) to be determined by the board

 

  • assisting the webmaster with posting of pictures from events

 

  • take pictures at all club events/activities or designate another board member to fulfill these duties

 

  • maintaining the Historian binder

 

 

Webmaster shall have the responsibility of

 

  • maintaining and updating the website at least weekly to ensure operability

 

  • serving as a censor to ensure appropriateness of its contents, i.e. language and photos

 

  • advising the board to any changes or updates necessary to keep the site operable

 

  • Update on a weekly basis the following items on the website: trivia, member’s status and points, raffle winners and other significant items as determined by the board

 

  • As members reach committed status, post their pictures and biography to the website

 

  • to keep update on SJDC policies,, procedures and training regarding the website

 

  • Collect Talent release forms from members prior to posting pictures to the website

 

  • maintaining the webmaster binder

 

Inter Club Council Representative  position to be held by Vice-President)shall have the responsibility:

 

  • attending and participating in all ICC meetings and functions requiring Delta Psi representation as well as ensuring the club’s compliance with ICC regulations through obtaining and disseminating pertinent information as required, requested, or deemed necessary

 

 

Activities  Director shall have the responsibility of:

             

  • shall be the principal coordinator and liaison between the executive board and the chairperson  of all special events - makes sure that the responsibility for the specific event is completed

 

  • responsible for  the coordination of Quad sales  (set up, breakdown, daily schedule with back up plan.)

 

  • responsible for gathering all necessary supplies for events (food for concession sales, equipment, etc)

 

  • Create volunteer sign-up form and maintain and distribute job duty description for event chairperson.

 

  • Actively promote event and solicit attendees in coordination with the Publicist

 

  • assist the webmaster with posting of events and activities

 

  • maintaining the Activities Director binder

 

  • for the club mascots and related items

 

 

 

 

 

Community Outreach Coordinator  shall have the responsibility of:

 

  • Promote and coordinate activities and events designed to provide social interaction and exposure to the psychology field among various individuals and groups;

 

  • Coordinated  volunteer projects that the club designates.

 

  • responsible for soliciting donations for the club

 

  • acting as the liaison between the board members, general members and the community

 

  • organizing volunteers, transportation and the needs of members when volunteering in the community (i.e., chair, drinks, & snacks for Delta Psi members if needed)

 

  • maintain a community directory of organizations and contacts for the club

 

  • coordinate and schedule community events, programs and activities for the club to participate in

 

  • maintaining effective communication skills, proper etiquette and attire along with professionalism

 

  • maintaining the Communality Outreach Binder

 

Faculty Advisor:   The advisor is a non-student member of the organization with all the rights and privileges therein, with the exception of holding office.   In the event the Faculty Advisor is unable to attend a regularly scheduled meeting, or an event the Faculty Advisor may assign a proctor to attend in his/her place as in accordance to the SJDC policies

 

Article IV Section 4: Removal of Board Members

 

Any elected officer may be removed with just cause.  Final decisions for such removal are to be made by a two-thirds (2/3) vote of the committed membership. Guidelines for such removal include but are not limited to: flagrant violation of a duty of office, conduct that is contrary to the best interest of the club, behaviors that can be deemed as intimidation, rude, belittling, etc.  and not maintaining officer eligibility guidelines as outlined the constitution.  Prior to action being taken, the officer must at least be warned either verbally or in writing about the behavior that is causing problems. This warning must be documented in club minutes. The process of removal is as follows:

 

a) Any officer or general member may recommend removal of any other officer

 

  • The prosecuting person must bring forth written evidence of the concerns to the  board.  At which time, the board will vote to determine if the removal procedure will continue-majority vote rules. If the vote is “no”, the proceedings will be terminated and is to be kept secret. If the vote is “yes”, the procedures will continue.

 

  • The officer subject to removal will be notified in writing that there is a removal action pending against them.   Included in the letter will be documentation about the concerns along with proof that a warning regarding the behavior in question was given. The officer will be given a chance to respond to the charges within 10 days of receipt of the notice that a removal action is pending.

 

  • If the officer chooses they may come before the  board (as long as the request to be heard by the board is made within 10 days of the receipt of the notice of the removal action) to discuss resolutions of the issue.  Resolutions may include but is not limited to:  asking for a resignation, suspension of duties, sanctions, a corrective measures plan or other actions. Any course of action taken will be documented in written form and will include the action taken and a time frame for the action to be in place. This plan will be shared with the general membership.  If after this corrective plan has been enacted and the behaviors continue the executive board with take forth the removal of office to the general membership for vote.

 

  • If not response is received by the end of the 10 days the action will then be placed before the general membership for vote. 

 

  • All decision of the general membership will be final and there will be no appeals process.

 

 

Article IV Section 5: Vacancies/Dual roles

 

Should the office of president become vacant, it shall be filled by the vice-president. In the event that an office(s) remains empty after regular elections, members of the board will fill the office(s) by appointment until said office(s) are filled. The board may choose to appoint a person to fulfill the vacancy of any position as long as the person has completed the application and interview process.  The length of the appointment will be determined by the board but not to exceed the next regular scheduled election. The board must make every reasonable attempt to fill vacancies in a forward and timely manner.

 

 

Article V. Meetings

 

  • The club shall hold at least two board and two general meetings per month during the academic year. During the summer, the board  will meet a minimum of three times.

 

  • Delta Psi shall sponsor at least one activity or event per month excluding summers.

 

  • Delta Psi shall sponsor at least one field trip for members per semester excluding summers.

 

  • The officers shall participate in at least one leadership training workshop or board event per year.

 

  •  Delta Psi shall sponsor at least one awards banquet per year.

 

Article VI. Finances

 

  • Members shall pay $20.00 initial membership dues for the first semester and $10.00 for each subsequent semester of membership.

 

  • If membership remains in admitted status for more than two consecutive semesters, the member will be required to pay the initial membership fee ($20.00) at the time of reinstatement.

 

  • Admitted members shall receive a Delta Psi membership t-shirt upon payment of dues or as soon as supply will allow delivery.

 

 

 

  • Money received from initial membership will be disbursed as follows:

 

    • $5.00 to the member t-shirt fund
    • $5.00 to the graduation fund
    • $10.00 to the general fund

 

  • Committed membership dues shall go directly to the general fund.

 

  • The Delta Psi account must contain at least $300.00 in its general fund at the end of the year to be carried to the next academic year.

 

  • Delta Psi will establish and maintain an annual scholarship in the amount of at least $100.00 which will be awarded at the annual spring awards banquet.

 

 

Article VII. Parliamentary Authority

 

All rules and regulations established by the Associated Student Body Government bylaws, and SJDC policies and procedures supersede Delta Psi bylaws. Business meetings shall be conducted by Robert’s Rules of Order.

 

Article VIII. Amendments

These bylaws may be altered, amended, or repealed by a two-thirds majority vote of the committed members present at the meeting following a second reading.

 

Article IX. Emergency Meetings

Any member of the board or the advisor(s) may call for an emergency meeting under the following procedure:

 

  • The member calling for the emergency meeting must provide 24-hour notice with a stated purpose of the meeting. The member is responsible for notifying all officers and the advisor(s) 24 hours in advance.

 

  • The member calling for the emergency meeting must provide the written agenda for the meeting.

 

  • At least one advisor is required to be present during an emergency meeting.

 

Article X:  Voting

 

 

  • A quorum must be met during both board and general meetings before any business can be voted upon regarding Club finances, specific amendments to the Club’s constitution or bylaws.  In the event that a majority is not in attendance, the business being voted upon shall be presented at the next regularly scheduled business meeting.

 

  • Voting shall be conducted by either a show of hands or any other convenient method during all scheduled general meetings.

 

  • In the event that a committed member is not in attendance their vote will be forfeited for that particular meeting.

 

Constitution

 

Constitution

For the

San Joaquin Delta College Psychology Club,

Delta Psi

 

Preamble

 

We, the members of the San Joaquin Delta College psychology club,

In order to provide a community

Of students interested in and dedicated to the endeavors

Of psychology, do ordain and establish

This constitution for Delta Psi.

 

Article I

 

Name and Insignia

 

Article I. Section1: Name

 

The San Joaquin Delta College psychology club shall be officially known and referred to as Delta Psi.

 

Article I. Section 2: Recognition

 

Delta Psi shall be officially known and recognized as the psychology club representing its members and advisor(s).

 

Article I. Section 3: Insignia

 

  1. The official colors of Delta Psi shall be royal blue and gold.
  2. The official insignia of Delta Psi shall be DY.
  3. The official seal of Delta Psi shall be as shown in the amendments.
  4. The official mascot of Delta Psi will be “Siggy” the rat.

 

Article II

 

Membership and Privileges

 

Article II. Section 1: Membership and Qualifications

 

  1. There are five classes of membership: admitted, committed, faculty, honorary, and alumni. Admitted membership is defined as any person who has paid dues but has not acquired the point total necessary for committed membership. Committed membership is defined as any person who has paid dues and acquired the necessary point total as described in the bylaws. Faculty membership is defined as any instructor, administrator, or employee of San Joaquin Delta College, full-time or adjunct, who pays their dues. Honorary membership is defined as any non-student approved in compliance with the bylaws as such. Alumni membership is defined as any committed member who has graduated, transferred, or otherwise completed their work at SJDC who pays their dues.

 

  1. All admitted and committed members must be currently enrolled at San Joaquin Delta College.

 

  1. Dues for initial membership, as described in the bylaws, will apply to the semester in which the dues are paid.

 

  1. Dues of no less than ten dollars ($10.00) will be established for subsequent and on-going membership and governed as described in the bylaws.

 

  1. Qualifications of membership will be based on a point system as provided for in the bylaws.

 

  1. Certificates of membership will be awarded at the end of each semester and membership is consummated by the taking of the Delta Psi Oath.

 

  1. Membership may be suspended or revoked by a simple majority of the Board for reasons including but not limited to: unbecoming behavior, insubordination, or inactivity.

 

Article II. Section 2: Rights and Privileges

 

  1. Committed membership bears the exclusive rights to nominate candidates, run for office, and cast a vote in matters brought before the general membership for election. Committed members will be identified and recognized as such as provided for in the bylaws. Committed members must display such insignia in order to participate in club matters as described above.

 

  1. Committed membership during the semester of graduation grants the privilege to don Delta Psi regalia upon graduation.

 

  1. Committed members, alumni and faculty, are allowed to participate in club related field trips and other benefits as outlined by the board.

 

  1. All status of membership can attended meetings and events on campus and fund raising activities.

 

Article III

 

Representative Officials

 

Article III. Section 1: Voting Allocation

 

All committed members of Delta Psi except the president (whom does not hold a voting position unless in the case of a tie) may hold a maximum of one voting position. If a member holds more than one office, he or she may have a maximum of one vote per office held.

 

Article III. Section 2: Term of Office

 

All elected officers shall have a one year term, beginning in the spring semester, and ending in the spring of the following year. There are no term limits.

 

 

 

Article III. Section 3: Elections

 

  • Committed members who are interested in holding an office must complete an application and interview process with the board and have their cumulative GPA verified by the advisor prior to being eligible to have their name placed on a ballot.

 

  • Elections for the Board will be held in the spring semester. At the general meeting preceding the meeting at which elections of officers is to be held, nominations shall be taken from the floor. A candidate may be nominated by a committed member or may nominate her or himself if they hold committed status.

 

  • Simple majority of committed members shall elect the officers.  Elections shall be held by written ballot. All committed members who wish to participate in the voting process shall be in attendance on the day of election.  No absentee ballots will be accepted.

 

  • In the event that an office(s) remain empty after this election members of the board may fill the office(s) by appointment until said office(s) are filled. The board may choose to appoint a person to fulfill the vacancy of any position as long as the person has completed the application and interview process and meets required cummulative GPA and academic units.  The length of the appointment will be determined by the board but not to exceed the next regular scheduled election. The board must make every reasonable attempt to fill vacancies in a forward and timely manner.

 

Article III. Section 4: Elected Offices

 

  • The following offices will be occupied by election or Board appointment Historian, Activities Director, Community Outreach Coordinator, Webmaster, Publicist, Treasurer, Secretary, Vice President, and President.

 

  • The Vice President must hold the position of ICC.

 

Article III. Section 5: Requirements of Official Positions

 

Officers shall be required to:

 

  • Be enrolled at San Joaquin Delta College in a minimum of six (6) academic units or have approval of the advisor with the boards consent.

 

  • Maintain a minimum cumulative GPA( as stated in the responsibilities of officers section in this document and as augmented by the bylaws) by the start of the each semester in which they are elected.  The GPA will be verified by the advisor and verification will be placed in Secretary binder each semester.

 

  • The President and Vice President must maintain a minimum individual cumulative grade point average of 3.0.  The President and Vice-President must have successfully completed a psychology course (with a grade of C or higher) by the start of the term in which they are elected. Once elected if the President or Vice President does not maintain the GPA requirement they must remove themselves from their position and may request to change position with another board member or an open position on the board, however, the board must be in agreement with this with a two-thirds majority vote.

 

  • Grade point averages will be verified by the advisor(s) via academic history provided by each officer upon request.

 

  • Conduct themselves at all times in a professional manner.

 

 

Article IV.

 

Responsibilities of Officers

 

Article IV. Section 1: General Responsibilities of Board Members

 

  • Officers represent the club membership. As such, they should be role models of enthusiasm, integrity, responsibility, and dependability.

 

  • All officers are expected to assist other members when needed.

 

  • Due to yearly elections, newly elected officers need to be trained and prepared for the transition of leadership. Current officers will thoroughly explain all duties to the new officers. Any pertinent materials will be, well maintained, organized, and transferred directly to the incoming officer during the induction ceremony so that new officers are familiar with their duties and prepared to take up their responsibilities.

 

  • Board members shall be prohibited from engaging in a personal intimate relationship with other board members and are highly discouraged from engaging in a personal intimate relationship with the general membership.

 

  • Board members must attend leadership building activities and planning sessions for the club unless absence is approved by a majority vote of the board. The board will try to have one board trip per semester.

 

  • At the end of each semester the board members will create a summary capturing the events that Delta Psi sponsored and/or participated in.

 

 

Article IV. Section 2: Individual Responsibilities of Board Members

 

President: is responsible to chair general meetings, for the direction, administration, development and supervision of; membership guidelines and regulations, club activities, fund-raising, and community service. The president will seek new opportunities in pursuit of the objectives of the Delta Psi Mission and occupy the office in compliance with the bylaws. These duties are fundamental and may be augmented within the bylaws.

 

Vice President: is responsible for attending the ICC meetings. The Vice President can appoint a board member as a representative in their absence to attend the ICC meeting. In the absence of the president, the vice-president will chair general and executive meetings and act on behalf of the president regarding club matters and on behalf of the membership wit regard to the public. These duties are fundamental and may be augmented within the bylaws.

 

Secretary: is responsible for keeping records of the club’s activities, attendance, minutes, member points system, maintain club mail box and correspondence. These duties are fundamental and may be augmented within the bylaws.

 

Treasurer: is responsible for the maintenance and overseeing of all financial transactions as well as create, maintain, and provide accurate records of the same in accordance with the bylaws. These duties are fundamental and may be augmented within the bylaws.

 

Publicist: is responsible for publicity of all club activities, meetings, fundraising activities and events, as well as removing all flyers, banners, etc pertaining to previous events in accordance with the bylaws. These duties are fundamental and may be augmented within the bylaws.

 

Inter Club Council Representative (Position held by Vice President): is responsible for attending all ICC meetings and functions requiring Delta Psi representation and truthfully debriefing the Board and the membership as to actions and issues relevant to the club. The representative will accurately convey the club’s position on issues brought before the ICC, as well as ensuring the club’s compliance with ICC regulations. These duties are fundamental and may be augmented within the bylaws.

 

Webmaster: is responsible for the setup, maintenance and update of the site including but not limited to; images, graphics, and language. The site will be required to consist of all board and committed members bio and pictures (provided by board and members to webmaster), point’s grid and status of all members for current semester. These duties are fundamental and may be augmented within the bylaws.

 

Historian: is responsible for the chronicling and archiving of club activities and events throughout the year via a semester scrapbook, event board for current club events, easel, and provide information to all necessary board members. These duties are fundamental and may be augmented within the bylaws.

 

Activities Director:  is responsible for coordinating club activities, fundraising activities, and any other club related events. These duties are fundamental and may be augmented within the bylaws. 

 

Community Outreach Coordinator: is responsible for organizing and coordinating at a minimum of one community event per month, solicit donations for club and to act as a primary liaison between the board members, general members and the community. These duties are fundamental and may be augmented within the bylaws.

 

Article V: Amendments

 

Article V: Process of Amendment

 

The constitution may be amended in a special election to consider amendments, provided the amendment was adopted by two-thirds majority vote of the board of officers. It will then be put to the general membership for ratification by simple majority.

 

Article VI: Removal of Officer

 

Article VI: Removal from Office/Process

Any elected officer may be removed with just cause.  Final decisions for such removal are to be made by a two-thirds (2/3) vote of the committed membership. Guidelines for such removal include but are not limited to: flagrant violation of a duty of office, conduct that is contrary to the best interest of the club, behaviors that can be deemed as intimidation, rude, belittling, etc.  and not maintaining officer eligibility guidelines as outlined the constitution.  Prior to action being taken, the officer must at least be warned either verbally or in writing about the behavior that is causing problems. This warning must be documented in club minutes. The process of removal is as follows:

 

a) Any officer or general member may recommend removal of any other officer.

 

  • The prosecuting person must bring forth written evidence of the concerns to the board.  At which time, the board will vote to determine if the removal procedure will continue-majority vote rules. If the vote is “no”, the proceedings will be terminated and is to be kept secret. If the vote is “yes”, the procedures will continue.

 

  • The officer subject to removal will be notified in writing that there is a removal action pending against them.   Included in the letter will be documentation about the concerns along with proof that a warning regarding the behavior in question was given. The officer will be given a chance to respond within 10 days of receipt of notice to move forward with the action.

 

  • If the officer chooses they may come before the executive board to discuss resolutions of the issue.  Resolutions may include but are not limited to:  asking for a resignation, suspension of duties, sanctions, corrective measures plan or other actions.  If after these measures have been taken and the behaviors continue the executive board with take forth the removal of office to the general membership for vote.

 

  • If no response is received by the end of the 10 days the action will then be placed before the general membership for vote.  All decision of the general membership will be final and there will be no appeals process.

 

 

Article VI. Section 3: Re-election

 

Any member removed from office may not serve again on the Board and will result in a one-semester suspension of general membership and all rights and benefits that pertain to membership.

 

Article VII

 

Rules of Order

 

Article VII: Procedure

 

The meetings of Delta Psi shall be conducted Robert’s Rules of Order (latest edition) and Parliamentary Procedure, except in cases that are in conflict with the Constitution, in which the Constitution shall prevail.

 

Article VIII

 

Emergency Meetings

 

Article VIII: Who May Call

 

Any member of the Board or advisor(s) may call for an emergency meeting as provided for in the bylaws.

 

 

 

 

Amendments

To the

Delta Psi Constitution

 

 

First Amendment:

 

Interested board member(s) and advisor(s) working in concert are obligated to gift all uncommitted club funds for the purpose of scholastic support of: an individual Delta College student, group of students, or registered Delta College club in good standing, in the event that Delta Psi becomes inactive for two consecutive semesters, not including summer session. The recipient(s) will be determined by the involved parties.

 

 

 

Inactive is defined as the practical dissolution of the club whereas the board does not meet with regularity, purpose, direction, or intent of perpetuation of the organization in accordance with the Mission Statement.

 

 

 

Second Amendment:

 

The official seal of Delta Psi shall be as shown below.

 

 

 

 

 

 

 

 

 

 

                          Questions or comments email deltapsi@deltacollege.edu

 


 

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San Joaquin Delta College
5151 Pacific Ave
Stockton, California 95207
(209) 954-5151

 

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