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Club Registration Frequently Asked Questions
How do I register a club?
To register a club for the semester you must submit an Online Club Registration form. The form is available on the Student Activities website http://deltacollege.edu/dept/stuactivities/index.html under the FORMS tab. Before you begin completing the form make sure you have the following information: names, phone numbers, email addresses, and student ID numbers of all officers; and the names, phone numbers, and email addresses of the club advisor(s).
Additional paperwork required include: Account Authorization form and Constitution (new clubs only). Clubs are also required to send new officers to at least one (1) club orientation.
Do I have to register my club each semester?
Club registration is for one academic year (fall and spring semesters only). Clubs that registered in the fall, DO NOT have to register in the spring. However, if a club needs to update it's officers or the Account Authorization form, the changes must be submitted by the registration deadline.
Who can serve as an advisor?
Faculty, adjunct faculty, and administrators can serve as advisors. Classified staff can serve as co-advisors with a faculty, adjunct faculty or administrator.
Are there requirements to be a club officer?
Yes. All students interested in serving as the club President, Vice President, Treasurer, Secretary, or ICC Representative must be enrolled in a minimum of four units and cannot be on academic or progress probation; or disciplinary probation. Before submitting the online club registration form, make sure the students elected to serve as officers meet the minimum requirements.
Can a student serve in more than one officer position?
All clubs are required to submit a different name for the position of President, Vice President, Treasurer, and Secretary. A student serving in one of the positions listed above, may serve as the ICC representative. During the semester an officer may serve in more than one position on a temporary basis until the club identifies a new officer to fill the position.
Which officers should sign the Account Authorization form?
At least one officer (President, Vice President, Treasurer, or Secretary) must sign the form. Anyone listed on the form will be allowed to sign-off on payment request forms for the club account. The Office of Student Activities recommends having at least two students sign the form, the Treasurer and President. This way if the Treasurer is not available the President can still sign the form in order to process the payment. Forms submitted with names of students not listed as officers (i.e., President, Vice President, Treasurer, or Secretary) will be returned incomplete.
Our club has two advisors; are both advisors required to sign the Account Authorization form?
The club may choose to have only the primary club advisor sign the Account Authorization form. However, the Office of Student Activities recommends having both advisors sign the document.
What is the ICC?
ICC stands for Inter Club Council. ICC coordinates inter-club activities like Club Rush, Club Night, and ICC meetings. The council is made up of one representative from each registered club. Each ICC representative is allowed one vote. ICC meetings are scheduled for the first and third Thursday of the month (fall and spring only) from 1:30pm-3:30pm in the Rauhuff boardroom. Meeting attendance is required.
What is a constitution?
A constitution is a document that explains the purpose and rules of an organization. Typically the constitution will include the following sections: Name, Purpose, Members, Officers, Elections, Meetings, Parliamentary Procedures, and Amendments of Bylaws. If your club/organization is affiliated with a national organization there maybe additional sections required.
As per the ICC constitution Article 3., Secton 1. Membership.
“Membership in all chartered clubs shall be made up of students currently enrolled at Delta College. Clubs may give honorary memberships to non-students if so written in their constitution. Clubs shall not discriminate on the basis of age sex, race, color, creed, national origin, religion, sexual preference, physical limitations, or socioeconomic status.”
New clubs are required to submit a constitution to the Student Activities no later than eight weeks after the start of the semester of application.
Our club already has a constitution on file; do we have to submit another one?
No, the club does not need to re-submit the constitution to the Student Activities office. The one exception is if the club has made changes. However, the changes do not need to be submitted by the eight week deadline. Clubs can submit changes to the constitution at anytime during the semester.
What is Club Rush?
Club Rush is a week-long event where clubs set-up tables in the quad and promote their club to the student body. Many clubs decorate their tables with pictures, books, displays, etc., exhibiting past club activities, club values and interests, art, publications, fliers, and future events. Each club must be present at least one day during the week-long event. In order to be counted as a participant a student and/or advisor must be present at the club’s table during roll call (9am-11am). Clubs are allowed to set-up a table everyday of the event, but it is not required. Check the ICC website for dates and times. http://deltacollege.edu/dept/stuactivities/icc_page.html
What is Club Orientation?
Club orientation is a training for new officers. During the training the Director of Student Activities reviews the process for reserving a room on campus, hosting a fundraiser, and managing club funds. Officers also receive information on contracting artists and speakers, ICC requirements, field trips and an explanation of various forms. Check the Student Activities calendar of events for dates, times, and locations of trainings.
San Joaquin Delta College