Accounts Payable Mission:

As part of the California Community College system, the San Joaquin Delta College Accounts Payable Department supports the college by providing services necessary for financial management.

Our mission is to provide professional, courteous service to the campus and community while maintaining high standards of quality to facilitate the college’s goals and objectives. The goal of Accounts Payable is to provide timely and accurate expenditure of college funds and to record those transactions in a manner consistent with college guidelines and the State and Federal financial regulations.

Accounts Payable Vision:

A team of people who process invoices into the system ensuring the invoices are paid in a timely fashion and as smoothly as possible. We envision this task to be accomplished in an atmosphere of cooperation and friendliness; while maintaining a professional and dignified image.  We strive to be recognized as an efficient, responsible and a friendly team that is valued by the SJDC campus.

Important Information:
Payment schedule:  

Auxillary Checks
- Processed twice a week.
- Monday and Thursday*
- Please submit payments using the Payment Request Form
- The DEADLINE for additions to a check run is 12:00 p.m. (Noon) the day of processing.
- Auxillary runs are reserved for Student Club accounts, Trust accounts, Foundation accounts and Grant funded accounts.

District Warrants
- Tuesday*
- The DEADLINE for additions to a check run is 10:00 a.m. the day of processing.
- Original invoices are submitted to Accounts Payable with a requisition number.
- Payments are processed against a Purchase Order, using funds from the General Fund accounts.
- Warrants are printed and then mailed after being approved by the San Joaquin County Office of Education's account control department.

*Holidays will usually delay the check run by one day.  Please contact A/P to verfy check run dates.

Our Responsibilities:
Accounts Payable is responsible for the payment of vendor invoices, faculty, staff, and student reimbursements and student refunds.

Your Responsiblities:
Departments and individuals seeking payment are responsible to initiate payment requests by filling out a Payment Request Form or entering a purchase requisition in order to generate a purchase order.
Departments are also responsible for the review, approval, and submition of invoices in a timely manner.

FAQ's (Frequently Asked Questions)

Forms:

Payment Request
Petty Cash Reimbursement
Employee Travel Request
District Travel Claim
Monthly Mileage Claim

W-9 tax form

W-9 instructions

 

 

THIS WEBSITE IS UNDER CONSTRUCTION, THANK YOU FOR VISITING

Contact Information
Colleen Byars                            (209)954-5023 Georgina De Los Angeles            (209)954-5083 Tasha Dixon                              (209)954-5031 Judy Klimko                               (209)954-5024 Zachary Thompson                    (209)954-5030	Office Hours: M - F 8am - 5pm Office Location: 5405 N. Pershing Avenue Suite B, 2nd Floor                                    Stockton, CA 95207                                       (Northwest Corner of Pershing and Venetian)

***To have the left-side line to be continued to the bottom, make sure that the height of the content is higher than the height of menu. You can use line break (SHIFT + ENTER) to increase the height.