Manual for Student Attendance and Grade Reporting

Miscellaneous Forms

---

Matriculation Appeals Petition Back to Top of Page

A student who wishes to challenge a prerequisite or co-requisite as defined by Board Policy 5042 may submit a Matriculation Appeals Petition. The petition is forwarded to the Division chairperson who will seek faculty consultation as necessary. A student whose Matriculation Appeals Petition is denied at the first level review may appeal to the Matriculation Appeals Committee at the second level review.

Prerequisites, Corequisites, Limitations on Enrollment Back to Top of Page

Declaring Equivalency

Any student who does not meet a class prerequisite or co-requisite, but who believes that he/she has completed the equivalent of the course at another institution or through some other means, may seek entry into a class by filing a Petition for Declaration of Equivalency. The student will be allowed to enroll in the class pending the disposition of the petition.

Prerequisite/Corequisite Challenge Process

Any student who does not meet a prerequisite or co-requisite or who is not permitted to enroll due to a limitation on enrollment but who provides satisfactory evidence may seek entry into the class. A student may challenge a prerequisite or co-requisite by obtaining a Matriculation Appeals Petition from the Office of Admissions and Records, Holt 101.

Grounds for Challenge

a. The student has the knowledge or ability to succeed in the course or program despite not meeting the prerequisite or co-requisite.

b. The prerequisite or co-requisite has not been established in accordance with the District's policy.

c. The prerequisite or co-requisite is either unlawfully discriminatory or is being applied in an unlawfully discriminatory manner.

d. The student will be subject to undue delay in attaining the goal of his or her educational plan because the prerequisite or co-requisite course has not been made reasonably available.

e. The student seeks to enroll and has not been allowed to enroll due to a limitation on enrollment established for a course that involves intercollegiate competition or public performance, or one or more of the courses for which enrollment has been limited to a cohort of students. The student shall be allowed to enroll in such a course if otherwise he or she would be delayed by a semester or more in attaining the degree or certificate specified in his or her Student Educational Plan (SEP).

f. The student seeks to enroll in a course which has a prerequisite established to protect health and safety, and the student demonstrates that he or she does not pose a threat to himself or herself or others.

Appeals Process

For challenges concerning academic qualifications (declaring equivalency):

• The student shall summit a petition with supporting evidence to the division chairperson.
• The division chairperson shall make a determination in consultation with appropriate faculty.
• If the student is dissatisfied with the decision of the division chairperson, a request may be made to the division chairperson for review by the Matriculation Appeals Committee.

For challenges based on non-academic grounds:

Students should submit petitions and supporting documentation directly to the Matriculation Appeals Committee.

The Matriculation Appeals Committee shall judge the relevancy of evidence and make its findings and recommendations for the disposition of the petition. The decision of the Committee shall be final.

Petitions and Documentations:

• All petition forms can be picked up at and submitted to the Admissions and Records Office, Holt 101.
• Students are responsible for providing completed petitions with specific reasons, and all supporting documentation.

Academic Grade Change Back to Top of Page

Grades reported by instructors are final. No grade changes will be accepted except for clerical errors attested in writing by the instructor. An Academic Grade Change is used for such occurences. No grade changes are accepted from students. The instructor must submit the academic grade changes in person or mail it directly to the Admissions and Records Office, Holt Center, Room 101.

Assignment of Incomplete Grade Back to Top of Page

For each student receiving a grade of “Incomplete,” an Assignment of Incomplete Grade form must be filed with the Registrar at the time grades are submitted. A grade of “Incomplete” may be assigned to a student who has experienced unforeseeable, emergency, and justifiable reasons at the end of the term. An Assignment of Incomplete Grade form must be filed with the Registrar at the time grades are submitted. The condition for removal of the Incomplete grading symbol shall be stated in the written record and the grade assigned in lieu of its removal.

A final grade shall be assigned when the work stipulated has been completed and evaluated through submission of an Academic Grade Change form, or when the time limit for completing the work has passed. The Incomplete grade may be made up no later than one semester following the end of the term in which it was assigned. Under extenuating circumstances, a student may request an extension of the time limit by filing a general petition.

Here is a sample of the Assignment of Incomplete Grade Form. Please do not submit.