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San Joaquin Delta College
 
 
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Manual for Student Attendance and Grade Reporting

Late Registration and Adjustment Period

Prior to the start of the semester, students must conduct their own registration. This allows the student an opportunity to clear any holds blocking registration or to correct any irregularities prior to registration. A student's registration is completed when the student has successfully registered through the Internet.

Once classes are in session, instructors determine space availability for student enrollment. Students may only enroll with the permission of the instructor by completing an Instructor Add Memorandum.

Instructor Add Memorandum

Instructor Add Memorandum forms are available in the Mail Room and the Admissions & Records Office, DeRicco Student Services Building. Additional Memorandum forms may be requested from the Admissions & Records Office by calling 954-5151 ext. 6127.

Instructor Add Memorandum forms are internal forms. Students are to complete them in class and return them to the instructor who will turn them in to the Admissions and Records Office. At no time should an Instructor Add Memorandum be given to a student to submit.

Here is a sample of the Instructor Add Memorandum Form.

Completion and Submission of the Instructor Add Memorandum Form

  • Student Information - Required:

    Students must complete the information in each box provided. Required information includes the student's signature, a clearly legible printed name, social security number and the first date of attendance.
  • Confidentiality - Security:

    Each instructor is responsible for ensuring the privacy and confidentiality of student information. Instructor Add Memorandum forms are internal forms. At no time should the form be given into a student's possession.
  • Instructor Information - Required:

    The instructor's signature is required. By signing the form, the instructor is granting permission to enroll those students indicated on the form to the class. When multiple forms are being submitted, the instructor may use the cover sheet rather than signing each form.
  • Timely Processing:

    Instructor Add Memorandum forms should be submitted in a timely manner. Please keep in mind that many students must be enrolled in classes in a timely manner to receive their financial aid, veterans benefits or rehabilitation funds. Instructor Add Memorandum forms may be submitted to the Admissions and Records Office between 8:00 a.m. and 7:00 p.m. or dropped in the mail slot in the Mail Room at any time.

Procedures for Processing Forms

  1. Completed Forms:

    Forms may be completed and submitted after each class period if desired. Information must be complete legible, and all scannable information bubbled in correctly. The instructor’s signature is also required. The completed forms may be submitted to the Admissions and Records Office, the Division Office, or the Mail Room.
  2. Processed Forms:

    The Admissions and Records Office will scan all forms received on a daily basis. Successfully enrolled students will appear immediately on the class listing.
  3. Edit Letters:

    Within 24 hours after submission, an edit letter will be forwarded to the instructor providing the names of those students who were not successfully enrolled, the student’s phone number, and the reason why the student was not successfully added.
  4. Student Emails:

    In addition to the edit letter to the instructor, a personal email is sent to each student who appears on your edit list. These emails inform the student that he/she has not been successfully added to the course and instructs him/her to come to the Admissions & Records Office to complete the registration process. However, students indicated as "Not admitted student" orthat have a "95-Reapply Hold" will not receive an email and therefore have not been informed of this edit. Please refer these students immediately after class to the Admissions & Records Office for assistance.
  5. Referral:

    The instructor is requested to refer all students listed on the edit letter to the Admissions and Records Office as soon as possible. Please do not allow the student to continue to attend the class until he or she is officially enrolled. You may verify the student's enrollment by:
    • Having the student show you a copy of his/her class schedule that list your course(s)
    • Checking your class roster via System 2000 Lite
  6. Communication:

    Instructors are encouraged to follow up with the Admissions and Records Office with any questions or concerns with the process or about specific students or student issues.

Assistance:

For assistance, please contact:

E-mail is the fastest way to reach the Admissions & Records staff.

In-person assistance is also available in the Admissions and Records Office, DeRicco Student Services Building from 8:00 a.m. to 5:00 p.m., Monday through Friday.  Get access key card for Admissions and Records at the Information Desk.

 

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San Joaquin Delta College
5151 Pacific Ave
Stockton, California 95207
(209) 954-5151

 

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