Late Registration and Adjustment Period

Once classes are in session, instructors determine space availability for student enrollment. Students may only enroll with the permission of the instructor by completing an Instructor Add Memorandum.

Instructor Add Memorandum

Instructor Add Memorandum forms are available in the Mail Room and the Admissions and Records Office, Holt 101. Additional Add Memorandum forms ma be requested from the Admissions and Records Office by calling 954-5642.

Instructor Add Memorandum forms are internal forms. Students are to complete them in class and return them to the instructor who will turn them in to the Admissions and Records Office. At no time should an Instructor Add Memorandum be given to a student to submit.

Completion and Submission of the Instructor Add Memorandum Form:

• Student Information - Required:
  
  Students must complete the information in each box provided. Required information includes the student's signature, a clearly legible printed name, Delta Identification Number and the first date of attendance.

• Confidentiality - Security:
  
  Each instructor is responsible for ensuring the privacy and confidentiality of student information. Instructor Add Memorandum forms are internal forms. At no time should the form be given into a student's possession.

• Instructor Information - Required:
  
  The instructor's signature is required. By signing the form, the instructor is granting permission to enroll those students indicated on the form to the class. When multiple forms are being submitted, the instructor may use the cover sheet rather than signing each form.
  

• Timely Processing:
  
  Instructor Add Memorandum forms should be submitted in a timely manner. Please keep in mind that many students must be enrolled in classes in a timely manner to receive their financial aid, veterans benefits or rehabilitation funds. Instructor Add Memorandum forms may be submitted to the Admissions and Records Office between 8:00 a.m. and 5:00 p.m., Monday through Thursday, and 8:00 a.m. to 4:00 p.m., Friday, or dropped in the mail slot in the Mail Room at any time.

Procedures for Processing Forms Back to Top of Page

1. Completed Forms:
   
   Forms may be completed and submitted after each class period if desired. Information must be complete, legible, and all scannable information bubbled in correctly. The instructor’s signature is also required. The completed forms may be submitted to the Admissions and Records Office, the Division Office, or the Mail Room.
   
   
2. Processed Forms:
   
   The Admissions and Records Office will scan all forms received on a daily basis. Successfully enrolled students will appear immediately on the System 2000 Lite class listing.
   
   
3. Edit Letters:
   
   Within 24 hours after submission, an edit letter will be forwarded to the instructor providing the names of those students who were not successfully enrolled, the student’s phone number, and the reason why the student was not successfully added.
   
   
4. Student E-Mails:
   
   In addition to the edit letter to the instructor, a personal email is sent to each student who appears on your edit list. These emails inform the student that he/she has not been successfully added to the course and instruct him/her to come to the Admissions and Records Office to complete the registration process. However, students indicated as "Not admitted student" or that have a "95 - Reapply Hold" will not receive an email and therefore have not been informed of this edit. Please refer these students immediately after class to the Admissions & Records Office for assistance.
   
   
5. Referral:
   
   The instructor is requested to refer all students listed on the edit letter to the Admissions and Records Office as soon as possible. Please do not allow the student to continue to attend the class until he or she is officially enrolled. You may verify the student's enrollment by:
   
   • Having the student show you a copy of his/her class schedule that list your course(s)
   • Checking your class roster via System 2000 Lite
   • Calling the Intructor Hotline at 5728 (for instructor use only)
     
     
6. Communication:
   
   Instructors are strongly encouraged to follow up with the Admissions and Records Office with any questions or concerns with the process or about specific students or student issues. A "faculty hotline" number has been established for use in contacting our office. This number is for faculty use only so you will not have to compete with others trying to reach our office. The faculty hotline is 5728. You may request also request assistance from Toni Sotelo at (209) 954-5636, or Catherine Mooney at (209) 954-5635. If you wish to email for assistance, please contact ksea@deltacollege.edu, tsotelo@deltacollege.edu, or cmooney@deltacollege.edu.

Here is a sample of the Instructor Add Memorandum Form. Please do not submit.