SJDC Manual for Student Attendance and Grade Reporting - Grade Roster System
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Manual for Student Attendance and Grade Reporting

Grade Roster System
This electronic form is designed to record a grade for each student listed who was formally enrolled in the class the day after the final drop date. A grade must be assigned to every student listed on the Grade Roster. Select the appropriate grade from the grading symbols on the right of each student's name.  Based on the grading option for the class and/or the grading option selected by the student, the grades available for issuance are indicated next to the student's name.

Students must be assigned a letter grade, incomplete, or a Pass/No Pass . Pass/No Pass may only be issued for those classes that designate this option. If a student elected the Pass/No Pass grading option instead of a letter grade, you are only provided with that grading option for this student. If you wish to assign a letter grade and that is a permissible grading option for the class, after issuing the required Pass/No Pass , you may do so by selecting the "Academic Grade Change" option at the far right of the grading area. Conversely, you may change an A, B, C, D, F grading symbol to a Pass/No Pass grade, if that is a permissible grading option for the class, after issuing the required letter grade.

Students cannot be dropped or withdrawn on the final Grade Roster. To drop or withdraw a student once you have assigned the required grade, select the "Academic Grade Change" option.

For any problems encountered with submission of Grade Rosters or questions concerning grade assignments, please contact one of the following:

Submission Requirements

While your Grade Roster is electronically submitted, you must still print any Incomplete Grade Forms and Academic Grade Change Forms. These forms should be printed, signed, and submitted along with your Roster Certification Form to the Admissions and Records Office, Holt 101, or mailed to:

San Joaquin Delta College
Admissions and Records
Attn: Toni Sotelo
5151 Pacific Avenue
Stockton, CA 95207

It is highly recommended that you keep a copy of the Grade Roster for your records.

Help Topics

Grading Options

Every course in the college is placed, by the department offering it, in one of the following grading categories:

0 = Letter grade only
1 = Pass/No Pass
2 = Letter grade only; No incomplete allowed
3 = Letter grade or Pass/No Pass
4 = (No Grade) - Ungraded
5 = Letter grade or Pass/No Pass for out-of-term class
6 = Letter grade only for out-of-term class
7 = Pass/No Pass for out-of-term class
8 = Letter grade only; No incomplete allowed for out-of-term class

Grading Option - Pass/No Pass

  1. Some credit courses may be approved by the Curriculum Committee and listed in the college catalog and class schedule as offered with a Pass/No Pass option. Under the Pass/No Pass option, a student enrolled in a course that normally awards traditional grades (A, B, C, D, F) may elect to receive only a grade of either "Pass" or "No Pass ". The grade of "Pass" will be given if the student's work is judged to be equivalent to the grade of A, B, C, and the grade of "No Pass" if it is judged to be equivalent to a D or F.
  2. Students may elect the Pass/No Pass option for only one course per semester except in cases where Pass/No Pass is the only grading option available for courses in which the student enrolls. No more than 15 units of Pass/No Pass may apply to the total units required for a degree. A course taken using the Pass/No Pass grading option may not be applied to satisfy an academic major requirement.
  3. Students desiring to apply the Pass/No Pass grading option to a course are required to declare commitment to the Pass/No Pass status to the instructor prior to completion of 30% of the scheduled class meetings for the term. Once elected by the student, the Pass/No Pass grading option may not be changed back to the traditional grading option.

Academic Grade Change Form

Students cannot be dropped or withdrawn on your final Grade Roster. Click the "Academic Grade Change" button after issuing a final grade. Change to a drop or withdrawal and select the appropriate explanation for the change. Print the Academic Grade Change form, sign, and submit with your Grade Roster to the Admissions and Records Office, Holt Center, Room 101.

Grades reported by instructors are final. No grade changes will be accepted except for those attested in writing by the instructor. An Academic Grade Change form is used for such occurrences. No grade changes are accepted by students. The instructor must submit the academic grade change in person or mail directly to:

San Joaquin Delta College
Admissions and Records
Attn: Toni Sotelo
5151 Pacific Avenue
Stockton, CA 95207

Incomplete Grade Form

A grade of "Incomplete" may be assigned to a student who has experienced unforeseeable, emergency, and justifiable reasons at the end of the term. The condition for removal of the Incomplete grading symbol shall be stated in the written record and the grade to be assigned in lieu of its removal. The Incomplete must be made up no later than one semester following the end of the term in which it was assigned. It is the primary responsibility of the student to request an "Incomplete" grade.

Students may be issued an "Incomplete" grading symbol if the following conditions are met:

  • The Incomplete grading symbol is issued as a result of an unforeseeable, emergency, and justifiable reason.
  • The condition(s) for removal of the incomplete is stated by the instructor on the written record (Assignment of Incomplete Grade form).
  • The student is provided a copy of the Assignment of Incomplete Grade form by the instructor.

The "Assignment of Incomplete Grade" form must be submittted with the final Grade Roster for each student whom you have assigned an Incomplete (INC). When you click on the "INC" you must also select the grade the student will receive if the assignment(s) to remove the "INC" is not completed. The student's record will show the "INC" but the grade will be stored in the data base. After one semester, the change will be made from the "INC" to this grade if the student has not completed the necessary assignments.

A final grade shall be assigned by the instructor when the work stipulated has been completed and evaluated. The final grade is assigned through submission of the Academic Grade Change form. If the "INC" is not made up within the time allowed for completion of the work, the grade stipulated on the Assignment of Incomplete Grade will be posted to the student's record. The Incomplete grade may be made up no later than one semester following the end of the term in which it was assigned. Under extenuating circumstances, a student may request an extension of the time limit by filing a general petition.

Grading Standards

Pursuant to Section 51306 of Title 5, the grades, grade-points, and grading standards of the District shall be as follows:

Grade
Grade Pts
 =
Grading Standards
A
4
 = Excellent
B
3
 = Good
C
2
 = Satisfactory
D
1
 = Passing, less than satisfactory
F
0
 = Failing
I
0
 = Incomplete: academic work which has not been finished at the end of the term due to unforeseeable, emergency and justifiable reasons. The incomplete may be made up no later than one semester after the end of the term in which it was assigned. Students must obtain instructor approval prior to the end of the class. Forms and instructions are available in the Admissions and Records Office. A "W" or letter grade is not to be used in lieu of an "Incomplete" (I).
W
0
 = Student withdrew from the course prior to the published deadline or faculty member dropped student for non-attendance. Withdrawal from class or college shall be authorized through the last day of the fourteenth week of instruction or three-fourths of the course term, whichever is less.
*P
0
 = Pass (at least satisfactory; units awarded not counted in grade point average).
* NP
0
 = No Pass (less than satisfactory or failing; units not counted in grade point average).

*Pass/No Pass grades are not to be issued unless the course is designated as a CR/NC grading option.

Since faculty members have the responsibility for evaluation of student performance and assignment of final grades, students are encouraged to discuss their grades with instructors at any time. All grades are final and are not subject to change except as outlined in the Education Code Section 76224. In exceptional circumstances, such as the absence of an instructor who is no longer a faculty member, a student may petition the Student Personnel Committee for a review of a grade received in the class.

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