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Manual for Student Attendance and Grade Reporting

Grade Roster

This electronic form is designed to record a grade for each student listed who was formally enrolled in the class the day after the final drop date. A grade must be assigned to every student listed on the Grade Roster. Select the appropriate grade from the grading symbols to the right of each student's name.  Based on the grading option for the class and/or the grading option selected by the student, the grades available for issuance are indicated next to the student's name.

Students cannot be dropped or withdrawn on the final Grade Roster. To drop or withdraw a student once you have assigned the required grade, select the "Academic Grade Change" option.

Pass/No Pass Grades

Students must be assigned a letter grade, incomplete, or a Pass/No Pass. Pass/No Pass may only be issued for those classes that designate this option. If a student elected the Pass/No Pass grading option instead of a letter grade, you are only provided with that grading option for this student. If you wish to assign a letter grade and that is a permissible grading option for the class, after issuing the required Pass/No Pass, you may do so by selecting the "Academic Grade Change" option at the far right of the grading area. Conversely, you may change an A, B, C, D, F grading symbol to a Pass/No Pass grade, if that is a permissible grading option for the class, after issuing the required letter grade.

Assistance

For assistance, please contact:

E-mail is the fastest way to reach the Admissions & Records staff.

In-person assistance is also available in the Admissions and Records Office, DeRicco Student Services Building from 8:00 a.m. to 5:00 p.m., Monday through Friday.  Get access key card for Admissions and Records at the Information Desk.

Submission Requirements

While your Grade Roster is electronically submitted, you must still print any Academic Grade Change Forms. These forms should be printed, signed, and submitted along with your Roster Certification Form to the Admissions and Records Office, DeRicco Student Services Building from 8:00 a.m. to 5:00 p.m., Monday through Friday.  Get access key card for Admissions and Records at the Information Desk. or mailed to:

San Joaquin Delta College
Admissions and Records
Attn: Rosters
5151 Pacific Avenue
Stockton, CA 95207

It is highly recommended that you keep a copy of the Grade Roster for your records.

Help Topics

Grading Options

Every course in the college is placed, by the department offering it, in one of the following grading categories:

0 = Letter grade only
1 = Pass/No Pass
2 = Letter grade only; No incomplete allowed
3 = Letter grade or Pass/No Pass
4 = (No Grade) - Ungraded
5 = Letter grade or Pass/No Pass for out-of-term class
6 = Letter grade only for out-of-term class
7 = Pass/No Pass for out-of-term class
8 = Letter grade only; No incomplete allowed for out-of-term class

Grading Option - Pass/No Pass

  1. Some credit courses may be approved by the Curriculum Committee and listed in the college catalog and class schedule as offered with a Pass/No Pass option. Under the Pass/No Pass option, a student enrolled in a course that normally awards traditional grades (A, B, C, D, F) may elect to receive only a grade of either "Pass" or "No Pass ". The grade of "Pass" will be given if the student's work is judged to be equivalent to the grade of A, B, C, and the grade of "No Pass" if it is judged to be equivalent to a D or F.
  2. Students may elect the Pass/No Pass option for only one course per semester except in cases where Pass/No Pass is the only grading option available for courses in which the student enrolls. No more than 15 units of Pass/No Pass may apply to the total units required for a degree. A course taken using the Pass/No Pass grading option may not be applied to satisfy an academic major requirement.
  3. Students desiring to apply the Pass/No Pass grading option to a course are required to declare commitment to the Pass/No Pass status to the instructor prior to completion of 30% of the scheduled class meetings for the term. Once elected by the student, the Pass/No Pass grading option may not be changed back to the traditional grading option.

Academic Grade Change Form

Students cannot be dropped or withdrawn on your final Grade Roster. Click the "Academic Grade Change" button after issuing a final grade. Change to a drop or withdrawal and select the appropriate explanation for the change. Print the Academic Grade Change form, sign, and submit with your Roster Certification Form to the Admissions and Records Office, DeRicco Student Services Building from 8:00 a.m. to 5:00 p.m., Monday through Friday.  Get access key card for Admissions and Records at the Information Desk.

Grades reported by instructors are final. No grade changes will be accepted except for those attested in writing by the instructor. An Academic Grade Change form is used for such occurrences. No grade changes are accepted from students. The instructor must submit the academic grade change in person or mail directly to:

San Joaquin Delta College
Admissions and Records
Attn: Rosters
5151 Pacific Avenue
Stockton, CA 95207

Grading Standards

Pursuant to Section 55023 of Title 5, the grades, grade-points, and grading standards of the District shall be as follows:

Grade
Grade Pts
=
Grading Standards
A
4
= Excellent
B
3
= Good
C
2
= Satisfactory
D
1
= Less than satisfactory
F
0
= Failing
I
0
= Incomplete: academic work which has not been finished at the end of the term due to unforeseeable, emergency and justifiable reasons. The incomplete may be made up no later than one semester after the end of the term in which it was assigned. Students must obtain instructor approval prior to the end of the class. Forms and instructions are available in the Admissions and Records Office. A "W" or letter grade is not to be used in lieu of an "Incomplete" (I).
W
0
= Student withdrew from the course prior to the published deadline or faculty member dropped student for non-attendance. Withdrawal from class or college shall be authorized through the last day of the fourteenth week of instruction or three-fourths of the course term, whichever is less.
*P
0
= Pass (at least satisfactory; units awarded not counted in grade point average).
* NP
0
= No Pass (less than satisfactory or failing; units not counted in grade point average).

*Pass/No Pass grades are not to be issued unless the course is designated as a Pass/No Pass grading option.

 

 

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San Joaquin Delta College
5151 Pacific Ave
Stockton, California 95207
(209) 954-5151

 

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